Document Controller
Ø Responsible for the receipt, issue/distribution, storage and archiving of project documentation.
Ø Ensure that all project documents sent or produced on site are correctly registered, distributed, filed and easily retrieved.
Ø Establish and maintain a filing system for all technical documents
Ø Responsible for ensuring that the technical and contract documentation held on site is current and retrievable.
Ø Keeps paper masters of drawings filed in drawing number sequence
Ø Monitor Completion of paper work in systems
Ø Establish and maintain a library system for all documents
Ø Prepare the internal transmittals and external transmittals
Ø Preparation of daily, weekly and monthly reports which reflects the progress of receiving the project documents
Ø Transmittals and letters are filed in sequence
Ø Add the latest revision of documents in records
Ø Proper control of superseded documents / drawings
Ø Maintain the status of Civil, Mechanical, Electrical and Instrumentation documents
Ø Maintain hard copies of all technical records, vendor data and text books
Ø Maintain list of all available documents and drawings
Ø Update necessary technical information for Company’s Intranet program
Ø Update the status of all disciplines on daily and monthly basis
Ø Update and Control the master record